2023 EXHIBITOR TERMS & CONDITIONS
SHOW FLOOR LAYOUT
Booth assignments are subject to change at the discretion of the EXPO Committee. Booth assignments will NOT be provided until FULL payment has been received. Complete show floor layout will be determined in the month prior to the show.
Exhibit staff should be full-time employees of the exhibitor or persons employed for the duration of the show and listed in the registration. If changes need to be made to attendees, exhibitor will notify RMRPPA within 24 hours of the show. Badges are printed two weeks before the show so a substitute may not have a badge.
Registration received without payment will not be processed for booth assignment until payment is received. There will be no refunds. If the show is sold out, and if the exhibitor gives sufficient advance notice of inability to attend, and RMRPPA is able to resell the booth space, then RMRPPA will apply a credit of the fee already paid toward the next year's shows.
This year's layout is a table top vs. the pipe and drape events of the past.
DEVICES/DISTRIBUTION OF ADVERTISING MATERIALS
No signs or advertising devices may be displayed outside of your exhibit space. Nothing may be posted, tacked or otherwise attached to columns, walls, floors or other parts of the building or furniture. All necessary and proper measures must be taken for the protection of the building, equipment or furniture at the expense of exhibitor.
Exhibitors may not distribute or display products, circulars, catalogs or publications outside the confines of their exhibit space without advanced approval of show management at its discretion.
No exhibitor, distributor or others attending the show may conduct himself or herself in a manner offensive to decency or good taste. Attendees may not do anything detrimental to the success of the show or interfere with the business goals of any of the attendees. This includes but is not limited to disturbances or demonstrations of any kind, picketing against other registrants, and distributors and other attendees dropping off literature to supplier booths.
Exhibitor Etiquette Helps Ensure Success:
As important as your pre-show promotion is, as consequential as your pre-show planning, as critical as your booth design and integrated marketing approach, these vital elements can be forgotten and useless if your booth personnel make some all too common mistakes. Those mistakes can cost your company business, hurt its reputation, and result in the money and time you spent on your exhibit being wasted.
RMRPPA requires that EXPO booth personnel adhere to the following guidelines during show hours:
1. Stay out of other vendor booths / competitor booths
2. Do not solicit in the aisles
3. Do not disrupt other vendors / exhibitors
4. Tables are meant for display, not for relaxation
5. Conducting business via cell phone or laptop should be avoided while staffing your booth
ASSUMPTION OF RISK; RELEASES
You expressly assume all the risks associated with, resulting from or arising in connection with your participation at the show including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business, or profits of exhibitor, whether caused by negligence, intentional act, accident, act of God or otherwise.
You have sole responsibility for Your property or any theft, damage, or other loss of such property (whether or not stored in any courtesy storage area), including any subrogation claims by Your insurer. Neither RMRPPA nor the show venue facility accepts responsibility, nor is a bailment created for property delivered by or to You. Neither RMRPPA nor the show venue facility shall be liable for, and You hereby release all of them from and covenants not to sue any of them with respect to any and all risks, losses, damages and liabilities described in this paragraph.
As a reminder, by agreeing to the RMRPPA Exhibitor Terms & Conditions, the exhibitor agrees to waive and hold harmless RMRPPA, the show venue facility from any liabilities for the safety of its exhibit and other property against robbery, fire, accident, or any other hazard whatsoever, personal property owned, rented or leased by the exhibitor is the sole responsibility of the exhibitor.
Exhibitor understands that RMRPPA does not carry business interruption and property damage insurance coverage for loss or damage of exhibitor's property. The exhibitor agrees to obtain adequate insurance for the date of the trade show.
Exhibitor assumes any and all the risks associated with their exhibition at RMRPPA and hereby expressly releases and agrees not to sue or make any claim against RMRPPA or the official service contractor or their officers, agents or employees, and agrees to indemnify, defend and hold RMRPPA, the show venue facility, and the official service contractors harmless against any suit or claim.
RMRPPA assumes no responsibility or liability for any of the services performed or materials delivered by contractors or other suppliers to the show, their personnel, or their agents. Any controversies which may arise between exhibitors and official contractors, or personnel of either, on the show premises shall be referred to RMRPPA for resolution and the show venue facility's decision shall be final and binding.
In the event of any claim or dispute arising under this Agreement, the parties shall first attempt to resolve the matter over a period of at least thirty-one (31) days. If no resolution is reached during that time, the parties may submit the dispute for resolution through such alternative dispute mechanism as the parties mutually agree upon at such time. In the absence of agreement as to alternative dispute resolution, either party may pursue any remedies available to it at law or equity.
Should either party bring an action to enforce terms or declare rights under this agreement, or should the parties agree to submit any disputes to Alternative Dispute Resolution, the substantially prevailing party shall be entitled to recover, in addition to all other relief to which it is entitled, its reasonable attorney's fees and all costs of suit as fixed by the court or the alternative dispute resolution panel.
Should either party resort to litigation or any form of alternative dispute resolution, the parties agree that Colorado law shall apply without regard to principles of conflict of laws and that jurisdiction and venue shall be in state or federal court for Colorado.